RESEARCH

Abstract Instructions and Submission

Conference Abstract Submission Guidelines

Call for Abstracts is now open!

Abstract submissions are welcome for consideration for the WDSC 2018, which will be held in Glasgow, on 25 – 27 July 2018

Due to increasing demand, we have extended the deadline to submit an abstract to WDSC 2018.

We are delighted with the quality and breadth of submissions to date and by extending the deadline we would like to encourage you to submit your research for peer review and inclusion. Please submit all papers by Friday 12 January.

Important Dates

Call for Abstracts Opens: July 2017

Abstract Submission Deadline: 12 January 2018 at 23:59

Notification of Review Outcome: 16 February 2018

Deadline for accepted authors to register to confirm attendance: 31 March 2018

Programme Available Online:  June 2018

 

Submission Process
The abstract submission process for WDSC 2018 will be through an online submission portal.

Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the conference. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact info@wdsc2018.co.uk

 

IMPORTANT

  • It is ESSENTIAL that you read the instructions below before you submit.
  • The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
  • Abstracts must be submitted in English

You do not need to register for the Conference prior to submitting an abstract however following acceptance into the programme you must register by 31 March 2018.

If you have an accepted abstract you are entitled to get the early bird registration rate up until the 31 March 2018. You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact info@wdsc2018.co.uk. After this date any registrations made by you will be at the prevailing conference registration fee a.

 

General
In writing your abstract, please bear in mind the mixed composition of the audience and use accessible language wherever possible; try to avoid using discipline-specific or unusual technical terms if this can be avoided.

All presenters are expected to register as delegates and pay the appropriate rate.  Registration is now open and Early Bird rates expire on 31st March 2018.  It is the responsibility of presenters to inform the Congress organisers of any change in institutional affiliation or contact details.

Please note that by submitting your abstract, if it is accepted, you are consenting to it appearing in the WDSC2018 programme and on the websites or publications of Down Syndrome International and Down’s Syndrome Scotland and/or organisations affiliated to them.

*Timings are subject to the quantity of abstracts selected for presentation and therefore may change.

Presentation Type
An abstract can be submitted for presentation at the Conference as one of the following categories:

  • Oral Only
  • Oral or Poster
  • Poster Only
  • Symposia

At the review stage, the Programme Committee may request that the presenter changes the presentation type to ensure the continuity of the conference programme i.e. oral may be changed to poster presentation OR poster presentation to oral. The presenting author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

 

Oral Format:*
Oral presentations will be allocated a 30 minute slot in the programme; 20 minutes presentation and 10 minutes questions and answers.

Poster Format:
Accepted posters will be asked to produce a poster for display at the conference. Posters will be timetabled into the Congress programme in sessions providing an opportunity for presenters and participants to discuss work and findings.

Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (0.84 x 1.19m) in portrait orientation
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Use the push pins provided to affix your poster to the display board
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

 

Further information regarding the dimensions of the poster boards and suggestions of how to display poster material will be supplied to presenters who have their posters accepted. Full details will be sent to all poster presenters closer to the event.

Symposia Format:*
Symposia should be clearly themed and comprise of three or four talks which must be clearly thematically linked.  They should have a named Convenor who will be responsible for the symposium submission and act as the responsible contact person to the Congress organisers; there should also be a named Chair (required) and a named Discussant (optional). The same person can fulfil these three roles.

Symposia will usually be allocated 90 minutes for four talks plus discussion. Submissions with three talks are also welcome and 60 minutes will be allocated to these, to include discussion.

A 200 word summary of the symposium itself and each component talk within the symposium requires a 300 word abstract. A template is provided below which you should use to upload the abstracts together in one document.

*Timings are subject to the quantity of abstracts selected for presentation and therefore may change at a later date.

 

Theme
Abstracts must be submitted under one of the conference themes.

  1. Childhood – Education and inclusion
    Childhood – Child development
    Childhood – Other

 

  1. Adulthood/older age – Dementia
    Adulthood/older age – Employment, vocation, life skills
    Adulthood/older age – TransitionAdulthood/older age – Other

 

  1. Health and wellbeing – Sleep
    Health and wellbeing – Mental health
    Health and wellbeing – Family
    Health and wellbeing – Friendship
    Health and wellbeing – Physical health
    Health and wellbeing – Behaviour
    Health and wellbeing – Leisure
    Health and wellbeing – Other

 

  1. Friendships and relationships– Communication
    Friendships and relationships – Intervention
    Friendships and relationships – Other

 

  1. Medical – Pregnancy/screening
    Medical – Diagnosis
    Medical – Genetics
    Medical – Neuroscience
    Medical – Therapeutic interventions
    Medical – Other

 

Submission Guidelines and Templates

Please adhere to the following formatting guidelines when preparing abstracts for submission for WDSC 2018. Abstracts which are not correctly formatted will not be reviewed.

How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into both the WDSC 2018 abstract submission system and Conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.

A person may be associated with an unlimited number of papers

 

IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact info@wdsc2018.co.uk

 

Submission Process:
The online abstract submission system is a simple step by step process and will ask you to input the following details:

  • Title of the abstract (word limit is 30)
  • Presentation type (Oral only; Oral or Poster; Poster only, Symposia)
  • Theme must be chosen from the theme list above
  • Name, affiliation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
  • Name, affiliation, and job title of co-author(s)
  • Abstract word limit is 300, excluding Title, Authors and Affiliations
  • Complete questions listed in Additional Information:
    • Please list any timetabling constraints;
    • Tick the box if all authors have given permission;
    • List Keywords (max. 5);
    • If you have any non-standard audio-visual requirements please outline these;
    • If you answered ‘Other’ Theme please better describe the subject area your submission falls into.

Additional information for Symposium Submissions Only:

  • Please state the name of the Symposium Discussant (optional);
  • Please state the name of the Symposium Convenor;
  • Please state the name of the Symposium Chair;

In writing your abstract, please bear in mind the mixed composition of the audience and use accessible language wherever possible; try to avoid using discipline-specific or unusual technical terms if this can be avoided.

Abstract Submission Template

Abstracts must be formatted using the WDSC 2018 template. Abstracts can be submitted in English only. Click on the button to download the template.

Notification of Acceptance

Notification will be sent to the Presenting Author on 5 March 2018.

When notified of acceptance, the Presenting Author is required to accept their offer by registering for the Conference by 31 March 2018. Failure to do so may result in the rejection of their abstract from the programme.

Terms and Conditions:
  • The abstract submitted adheres to the abstract submission guidelines outline above.
  • If abstract is accepted, the text of the abstract along with the names and affiliations, poster, powerpoint presentations and/or additional documents as requested will be published on the conference website, programme, book of abstracts, and publications of Down Syndrome International and Down’s Syndrome Scotland and/or organisations affiliated to them. You are responsible for ensuring that this will not raise any copyright issues.
  • This abstract has only been submitted once for WDSC 2018.
  • A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
  • Presenters may be recorded for live streaming into another room in the venue (if required). A recording of the presentation and a copy of the slides may be published online after the conference. Please contact info@wdsc2018.co.uk if you have any concerns regarding this.
  • It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
  • Accepted authors must register by 31 March 2018 to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
  • The abstract submitted is in English.
  • The Presenting Author is available to present at the conference on 25 – 27 July 2018

 

If you have any queries regarding the above, please contact the WDSC 2018 Programme Team info@wdsc2018.co.uk

Day(s)

:

Hour(s)

:

Minute(s)

:

Second(s)

We are delighted to announce that Registration for the Congress is now open.

REGISTER NOW!